FESTIVAL ADMINISTRATIVE COORDINATOR
CONTRACT LENGTH: 26 weeks
HOURS PER WEEK: 30 (4 days, 7.5 hours per day)
START DATE: TBD
NOTE: This position is available through the Ontario Job Creation Partnership Program (JCP). The JCP program is an employment program offered to provide unemployed job seekers in Ontario with work experience to enhance their marketability. For more information about JCP please visit Ottawa Festivals or Government of Ontario pages.
JOB SUMMARY: Provide support on operations and logistics to the festival team.
OFFICE LOCATION: Somerset & Preston (Ottawa)
REPORTING: Reporting to and working directly under the supervision of the Director of Operations.
Supporting Director in development of conference and delegate hosting program;
Communicating with festival delegates and artist representatives about travel and accommodations logistics;
Maintaining databases of travel and hotel information;
Making reservations/bookings and maintaining schedules;
Filling in paperwork;
Organizing and managing materials for festival team;
During festival: supporting operations manager
Post-festival: organizing and filing festival expenses and revenues; grant-writing support
Hours will increase in the few weeks leading up to the festival and during the festival event; time off in lieu is provided for overtime hours worked
Other administrative tasks as assigned
SKILLS and QUALIFICATONS REQUIRED:
Excellent organization skills and attention to detail;
Excellent communication skills;
Excellent interpersonal skills;
Conference coordination experience is an asset but not required;
Oral and written communication skills in French;
Knowledge of Microsoft Office and Google Suite tools including Drive, Word, Docs, Excel, Sheets, and Forms;
Driver’s license at G-2 or G level is an asset but not required
MEGAPHONO is committed to employment equity and encourages applications from Indigenous people, people with disabilities, members of visible minority groups and women.
Please note that MEGAPHONO’s office is on the second floor of its building.
TO APPLY: Please forward your resume and cover letter to firstname.lastname@example.org. In your cover letter, explain how you meet the required skills and qualifications. Only those candidates who meet the JCP criteria will be contacted for an interview.